Volunteeripate Client Portal

99% Uptime

Volunteeripate servers run on the Google App Engine, and maintains over 99% uptime.

Events

Volunteeripate allows you to create and manage multiple events. Create events for training weekends, pre-event work weekends, or a build weekend that can feed volunteer hours into your main event.

Ticketing Portal

Volunteeripate integrates with Stripe for a seamless checkout experience. Volunteeripate facilitates the checkout process however ticket sales go directly into your organizations Stripe account. The only fees involved in this process are the Stripe Payment Processing Fees. No credit card information is stored inside Volunteeripate, all purchase information gets stored inside your Stripe account.

Volunteer Signups

Volunteeripate's shift signup system lets you create departments and assign users to manage those departments. From each department's management panel event organizers can create/edit/manage their department shifts, with simple, but powerful options. Create and assign roles to departments for shifts that have special requirements like medical or ranger training.

Punchclock

Using roles, empower volunteers to manage shifts with the punchclock. A simple and easy to use interface for quickly checking participants in and out of shifts. Use the punchclock to assign users hours in real time, or use a printed reference to punch users in and out later. Volunteer hours can be used as a prerequisite for future events, allowing you to distribute tickets to users who meet your volunteer hour minimums for a ticket.

Gate Check-In System

Ticket sales integrated right into a Gate Check-In system. Create a role to allow access to the Gate Check-In page via a web accessible interface. All you need are a few devices with a modern web browser with a camera to power as many Gate Check-In lanes as your event needs. Search for participants with a Power Search feature, or scan a participants QR code to enter into a simple checklist style interface for checking participants in. Internet can be a challenge in some locations which is why we offer Gate-in-a-Box services to provide you a plug-and-play option for hardware.

Waivers

Create e-sign waivers that are required to purchase a ticket and/or for specific shift signups. Release your event from the burdens of paper signatures. Volunteeripate's waiver system meets the requirements for the E-Sign Act (15 U.S.C. § 7001), making them legally permissible. Volunteeripate does not conduct any kind of review of created waivers, please have all of your waivers reviewed by legal professionals.

Permits and Applications

Create, edit and manage additional permits for your event. Ticketed users may apply for created permits, and permits can be managed by departments. Approved permits automatically generate QR codes which can be printed and used for physical verification.

Automated System Emails

Automatic emails for account verification, password resets, ticket purchase notifications, donation receipts, and account notifications. Administrative tools allow you to see outbound email traffic, and error messages returned.

Volunteeripate ( pronounced vAHl-in-tear-ih-pAYte ) is a customizable content management system for ticketed events and volunteer based events. It was developed out of the need for a centralized event management platform, so that event organizers can more easily share participant information.

Mobile First Design

Volunteeripate has been built specifically to be viewed on mobile devices. No ads, no clutter, just a clean simple interface powered by Bootstrap.

Easy User Access

Volunteeripate has email integration and authenticates user accounts via automated email. Volunteeripate also has Google OAuth2 support, to provide end users a 'Log in with Google' button. Users have access to an account page where they can view their details, see active tickets, see waivers they have agreed to, see the status of permits they have applied for, view volunteered hours of previous events and upcoming shifts they are signed up for.

Volunteer Signups

Panels for shift editing/creation, role management, and management of users signed up for shifts. End users can apply for custom roles, and then they can be approved/denied via the department admin panel.

Admin Tools

Volunteeripate has a number of admin tools including email verification, user management, event creation, creation of new roles, error logging, and an email queuing system. A power search feature is available that does a live search of a variety of fields to find participants quickly, giving event organizers live volunteer data at their fingertips. Export CSV files of user data, ticket sales, or donations.

Ticketing Portal

Panel for ticket management, including creating ticket pools, issuing single tickets, viewing status of existing tickets, and view a transfer log of tickets transferred. Integrated with the Stripe API, the ticket checkout process offers waiver agreement, a questionnaire, donations, registering/paying for minors, and a checkout portal served by Stripe. System can automatically generate ticket pools based on previous event hours, and can issue tickets in certain time windows.

Punchclock System

Available to leads and users assigned the punchclock role is a punchclock panel on each shift. This panel allows for quick and easy submission of user hours, no need to fill out a spreadsheet or transfer paper logs into something later (although you can use the punchclock system post event to insert paper logs!). Should you prefer to create a CSV with volunteer hours they can still be submitted via a CSV volunteer hours import tool.

Gate Check-In System

Check-in page which allows for searching of users either via a QR code or with a power search tool. Checks users in along with their minors, allows for re-assigning wristband numbers, show a users ticket status and information, automatically determines a users entry status, and an early entry +1 system. All of this using any modern web capable device (device needs a webcam for the QR scanning feature).

Waivers

Create e-sign waivers that are required to purchase a ticket and/or for specific shift signups. Waivers created with Volunteeripate meet the standards and requirements of the E-Sign Act (15 U.S.C. § 7001).

Permits

Volunteeripate Cloud Service (VCS) is powered by the Google App Engine and paired with CloudSQL to provide a flexible, long term solution for your volunteer event. VCS can automatically create and shut down instances as traffic fluctuates. From small events to large, VCS scales to your needs instantly.

New customers recieve a 10% ticket cost discount* on their first year of service. Offer valid until Dec. 31st, 2023.

*Minimum service charges apply. Discount applies to ticket costs only, not applicable to addons or other services. Credits are not transferrable and are not cash redeemable.

Refer another event to Volunteeripate, if they sign up for the service both events recieve a $100 credit*.

*Minimum service charges apply. Credits are not transferrable and are not cash redeemable.

Report a bug to Volunteeripate, if it leads to a code change your event will recieve a $100 credit*.

*Minimum service charges apply. Credits are not transferrable and are not cash redeemable.

Volunteeripate Cloud Pay Per Ticket

Cost:

$2 per Sold Ticket*

501c(3) Non-profits receive a discount and pay

$1 per Sold Ticket*

*Does not include Stripe processing fees, additional charges may apply. Minimum yearly fee is $100.

Subscription Duration: 1 Year
Get your event started with Volunteeripate Cloud Pay Per Ticket. Get the power of cloud microservices at an affordable price. Need to grow your event? No problem! Cloud services scale to meet your needs.

99% Server Uptime
48 Hour response time on technical issues

Dupe Account Review Email for pricing

A Volunteeripate data analyst shall review user entries, contact suspicious accounts, remove duplicate users from registration, and potentially ban bad actors. A report of actions taken shall be provided after each review. This is a one-time review of all active users registered on the service.

End User Help Desk Support $1000.00 USD

Let a Volunteeripate Help Desk Representative manage end user issues for you, including end user account management, user data error corrections, and other end user support issues. Get 12.5 hours of technical support that carry over from year to year.

Gate-in-a-Box $950.00 USD

All the hardware you need to run the Volunteeripate Gate system. Includes 3 phones, a tablet, and a Verizon hotspot. All preconfigured for a plug-and-play Gate experience. Equipment is shipped to your event location, and you ship it back at the end of your event.

Gate-in-a-Box Pro $1750.00 USD

All the hardware you need to run the Volunteeripate Gate system. Includes 6 phones, 2 tablets, and a Starlink. All preconfigured for a plug-and-play Gate experience. Equipment is shipped to your event location, and you ship it back at the end of your event.

Onsite Event Support Email for pricing

Have a Volunteeripate representative onsite during your event for support and technical assistance, including setup and assistance with Gate-in-a-Box. Pricing varies depending on duration and location, please email Info@Volunteeripate.com. Discounts available for this addon in conjunction with Gate-in-a-Box.

Onsite Training Email for pricing

Have a Volunteeripate representative join you and your organization at a conference or retreat for a presentation on using Volunteeripate, a Q&A session, and hands on training with your site or a demonstration site. Pricing varies depending on duration location, please email Info@Volunteeripate.com

Platform Training $500.00 USD

6 Hours of online meeting time to train you and other event organizers on how to use the platform.

Volunteeripate Cloud CORE

Cost:

$5 per Sold Ticket*

501c(3) Non-profits receive a discount and pay

$4 per Sold Ticket*

*Does not include Stripe processing fees, additional charges may apply. Minimum yearly fee is $500.

Subscription Duration: 1 Year
Power up your volunteering based event with a ticketing portal that is fully integrated with volunteer shift signups, custom permits, waivers, and roles so that you can run your event with ease!

24 Hour response time on technical issues
99% Server Uptime
Allow file uploads, 10GB of storage space included
Lost Child Notification System

Dupe Account Review Email for pricing

End User Help Desk Support $1000.00 USD

Gate-in-a-Box $950.00 USD

Gate-in-a-Box Pro $1750.00 USD

Onsite Event Support Email for pricing

Onsite Training Email for pricing

Platform Training $500.00 USD

6 Hours of online meeting time to train you and other event organizers on how to use the platform.

Mobile First Design

Easy User Access

Volunteer Signups

Admin Tools

Ticketing Portal

Punchclock System

Gate Check-In System

Waivers

Permits

Volunteeripate Cloud Pay Per Ticket

Add-ons

Volunteeripate Cloud CORE

Add-ons